Business 26: Tips for Effective Time Management(2:01)

—- ** FOR NEW STUDENTS ** —————————————- ———–

1. [responsivevoice voice = “US English Female” buttontext = “”] What industry do you work in and what is your role? [/responsivevoice]
2. [responsivevoice voice = “US English Female” buttontext = “”] What are your responses in your role / position? [/responsivevoice]
3. [responsivevoice voice = “US English Female” buttontext = “”] Can you describe to the function of your workplace / company? [/responsivevoice]
4. [responsivevoice voice = “US English Female” buttontext = “”] How many departments, how many offices. National or International? [/responsivevoice]
5. [responsivevoice voice = “US English Female” buttontext = “”] What is the Minimum requirements for employment ie Education or Experience? [/responsivevoice]
6. [responsivevoice voice = “US English Female” buttontext = “”] How many opportunities are there to ‘move up the ladder’? [/responsivevoice]
7. [responsivevoice voice = “US English Female” buttontext = “”] What is the process for changing job roles ie Interview? Test? [/responsivevoice]

——————————————————– ————————————————— —

[responsivevoice voice = “US English Female” buttontext = “”] General discussion about your workweek: [/responsivevoice]

1. [responsivevoice voice = “US English Female” buttontext = “”]Current projects? Deadlines? Opportunities? [/responsivevoice]
2. [responsivevoice voice = “US English Female” buttontext = “”]Anything of interest happening? [/responsivevoice]

——————————————————– ————————————————— –

Listening Questions

1. [responsivevoice voice = “US English Female” buttontext = “”] What suggestions does the video give for effective time management? [/responsivevoice]

Script

1. [responsivevoice voice = “US English Female” buttontext = “”] people who are successful both at work and at home manage their time well, one of the first steps towards successful time management is to identify how you spend your time. Try keeping a log of how you spend your day write down how much time you spend doing things like working, watching, television or running errands. once you have a record of how you spend a typical day follow these steps to learn to manage your time more effectively. [/responsivevoice]
2. [responsivevoice voice = “US English Female” buttontext = “”] first make a list of your tasks, then estimate how much time you spend on each task. Eliminate unnecessary tasks from your list, in some cases you may be able to delegate tasks to other people. Prioritize your tasks by numbering them in order of importance, if you have difficulty establishing what’s most important ask yourself; what on the list is absolutely necessary to fulfill your needs [/responsivevoice]
3. [responsivevoice voice = “US English Female” buttontext = “”] small changes to your daily routine can also help free up more of your time, getting up just an hour earlier can make a big difference in how your day is structured, you have more time for life’s unplanned emergencies such as; car trouble, childcare issues, sickness or miscellaneous errands. TVs, computers and mobile devices can be a distraction when they’re not being used for anything productive, consider limiting how much time you spend using them. [/responsivevoice]
4. [responsivevoice voice = “US English Female” buttontext = “”] keep a calendar of important professional and personal appointments and events, whether it’s a desk planner or a smartphone app choose the type that will be easiest for you to maintain on a regular basis. Practicing effective timemanagement will allow you to spend moretime on the things that matter to youmost, whether it’s a hobby, time withfamily and friends or even just somemore time for yourself [/responsivevoice]

—————————————————————————————————

1. [responsivevoice voice = “US English Female” buttontext = “”] I don’t know about you, but I always feel pressed for time. Each day I make a long to-do list and each day it gets harder and harder to fit everything in to my working day. Things always take longer than I expect which means I am always running out of time. For example, I may have set aside 2 hours for a task, but it inevitably takes more than 2 hours to complete. I have a choice – I can either complete the task or move on to the next item on my to do list and free up some space later in the day or week to complete the earlier task. In fact that’s what I have started doing – blocking out slots of time for various items and sticking to those time slots. If I’ve not been able to complete the task in the allotted time, I simply allocate a new time slot for it. [/responsivevoice]
2. [responsivevoice voice = “US English Female” buttontext = “”] Of course, if the task is urgent, for example, I have to prepare for a presentation that’s coming up soon, I put back my other tasks and concentrate on this. The key is always to know how to prioritise. In fact, leading up to an important deadline, I always ensure I have spaced out my tasks to give myself sufficient time to meet my deadline. [/responsivevoice]
3. [responsivevoice voice = “US English Female” buttontext = “”] Of course, the trouble with this is that by allocating so much time to one project, I end up falling behind with my other tasks. I then find myself having to catch up with a ton of work and that means long hours. So much for the work-life balance. I don’t mind working long hours for a one-off project. However, if the one-off becomes a series of projects and the long hours become the norm, I need to rethink how I work. That’s when I have to decide how best to manage my schedule. [/responsivevoice]
4. [responsivevoice voice = “US English Female” buttontext = “”] In addition to allocating the time slots to each task, I’ll try very hard not to drag out the time I spend on each task. This does mean having to resist perfection. The trouble with perfection is that we can spend hours and days on a task –  fine- tuning it, rethinking it, redoing it – without realising that precious time is slipping away. You may be lucky and have plenty of time to work on something, but I reckon most of us don’t have the luxury of endless hours – certainly not if someone is paying for our time. So the only thing you can do is press on with the job in hand. [/responsivevoice]

Discussion

[responsivevoice voice = “US English Female” buttontext = “”]Using the list below[/responsivevoice]

1. [responsivevoice voice = “US English Female” buttontext = “”]Identify how you spend your time.[/responsivevoice]

2. [responsivevoice voice = “US English Female” buttontext = “”]Make a list of your tasks.[/responsivevoice]

2. [responsivevoice voice = “US English Female” buttontext = “”]Estimate the time of your tasks.[/responsivevoice]

3. [responsivevoice voice = “US English Female” buttontext = “”]Eliminate unnecessary tasks.[/responsivevoice]

4. [responsivevoice voice = “US English Female” buttontext = “”]Prioritize your tasks by numbering them in order of importance.[/responsivevoice]

5. [responsivevoice voice = “US English Female” buttontext = “”]Make small changes for example getting up an hour earlier.[/responsivevoice]

6. [responsivevoice voice = “US English Female” buttontext = “”]Be careful of distraction. Limit your time on things that are not productive.[/responsivevoice]

7. [responsivevoice voice = “US English Female” buttontext = “”]Use app to track important events.[/responsivevoice]

1. [responsivevoice voice = “US English Female” buttontext = “”]What ways could you more effectively manage your time at home? [/responsivevoice]
2. [responsivevoice voice = “US English Female” buttontext = “”]What are some ways you could make things more efficient / productive in your workplace? [/responsivevoice]

Answers

1. [responsivevoice voice = “US English Female” buttontext = “”]Identify how you spend your time.[/responsivevoice]
2. [responsivevoice voice = “US English Female” buttontext = “”]Make a list of your tasks.[/responsivevoice]
3. [responsivevoice voice = “US English Female” buttontext = “”]Estimate the time of your tasks.[/responsivevoice]
4. [responsivevoice voice = “US English Female” buttontext = “”]Eliminate unnecessary tasks.[/responsivevoice]
5. [responsivevoice voice = “US English Female” buttontext = “”]Prioritize your tasks by numbering them in order of importance.[/responsivevoice]
6. [responsivevoice voice = “US English Female” buttontext = “”]Make small changes for example getting up an hour earlier.[/responsivevoice]
7. [responsivevoice voice = “US English Female” buttontext = “”]Be careful of distraction. Limit your time on things that are not productive.[/responsivevoice]
8. [responsivevoice voice = “US English Female” buttontext = “”]Use app to track important events.[/responsivevoice]

Keywords

1. [responsivevoice voice = “US English Female” buttontext = “”]pressed for = not enough, difficult to find enough resource[/responsivevoice]
2. [responsivevoice voice = “US English Female” buttontext = “”]fit everything in = lack of time to do all tasks[/responsivevoice]
3. [responsivevoice voice = “US English Female” buttontext = “”]running out =time/resources[/responsivevoice]
4. [responsivevoice voice = “US English Female” buttontext = “”]move on to = go to the next task / project[/responsivevoice]
5. [responsivevoice voice = “US English Female” buttontext = “”]free up some space = find time to do something[/responsivevoice]
6. [responsivevoice voice = “US English Female” buttontext = “”]blocking out = assigning time to one thing and one thing only[/responsivevoice]
7. [responsivevoice voice = “US English Female” buttontext = “”]coming up soon = due date / deadline will happen soon[/responsivevoice]
8. [responsivevoice voice = “US English Female” buttontext = “”]put back / push back = delay[/responsivevoice]
9. [responsivevoice voice = “US English Female” buttontext = “”]leading up to = the events before a deadline[/responsivevoice]
10. [responsivevoice voice = “US English Female” buttontext = “”]spaced out my tasks = ensuring there is appropriate time between deadlines[/responsivevoice]
11. [responsivevoice voice = “US English Female” buttontext = “”]falling behind = haven’t completed necessary work by deadline / not meeting requirements[/responsivevoice]
12. [responsivevoice voice = “US English Female” buttontext = “”]catch up with a ton of work = speed up working to reach deadline[/responsivevoice]
13. [responsivevoice voice = “US English Female” buttontext = “”]drag out the time = doing things delay productivity[/responsivevoice]
14. [responsivevoice voice = “US English Female” buttontext = “”]time is slipping away / running out of time = not enough time[/responsivevoice]
15. [responsivevoice voice = “US English Female” buttontext = “”]press on = work hard / continue towards goal[/responsivevoice]