What industry do you work in and what is your role?
What are your responses in your role / position?
Can you describe to the function of your workplace / company?
How many departments, how many offices. National or International?
What are the minimum requirements for employment ie Education or Experience?
How many opportunities are there to ‘move up the ladder’?
What is the process for changing job roles ie Interview? Test?
————————————————– —— ——————————————————General discussion about your workweek:
Current projects? Deadlines? Opportunities?
Anything of interest happening?
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The goal of any team meeting is to share information, have valuable discussions and get everyone on the same page. However, surveys consistently show that employees feel meetings waste too much time that could be spent on more productive efforts.
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Company leaders can combat this problem by prioritizing efficiency in any necessary meetings and eliminating unnecessary ones. Not sure where or how to start making cuts to the number of mandatory employee meetings you have?
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Here, the experts of Forbes Coaches Council share 15 effective ways to safely reduce the number of meetings your employees are forced to attend without facing negative consequences or problematic lapses in communication.
How many meetings do you have in an average week /month? What are they about ? Are they divided into topics or particular themes? Please describe them to the class.
1. Know If A Meeting Is Tactical Or Strategic
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The issue may not be the quantity but the quality of the meetings. Meetings should accomplish real work and feel valuable. Make sure everyone is clear on the type of meeting you are having (tactical versus strategic) and never mix the two. Be clear about what has to be accomplished before you leave and what the cost will be if it isn’t. Increasing quality will lower frustrations over quantity. – Cindy Barber, The Dash Group
2. Consider Another Form Of Communication
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Plan ahead to know if you actually need a meeting or if another form of communication (phone call, chat, email, text) would suffice. Communicate specific goals, understand who is essential to reaching the desired outcome and decide exactly how much time is needed; do not default to taking 30 minutes if it can be done in 15 minutes. – Monisha Toteja, Dynamic Speaking
If you had full control of the amount and content of the meetings you were obliged to take part in what would you change and why?
3. Start With An Objective Before Inviting Attendees
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Make sure you start with an objective for every meeting, then decide who to invite. Don’t invite people to meetings who won’t help further the objective of the meeting. Many people created a lot of meetings to stay connected during the Covid-19 pandemic. It is time to look at all of those and evaluate if they are needed. Redesign meetings to suit the new reality. A lot can be eliminated or streamlined. – Sandra Oliver, Impact-Coaches Inc.
4. Challenge The Premise Of Every Meeting
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Meetings waste time when they happen too soon, too late or aren’t required in the first place. A great meeting will rank among the most productive time you invest all week. Anything that doesn’t require dynamic interaction between knowledgeable people who are prepared and empowered to make the decision or commit the resources should be handled via email. – April Armstrong, AHA Insight
5. Write A Daily Brief In A Shared Document
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Use a Google Doc so that others can add or comment as they want. Then, only use meetings for important connections and to bring everyone together to check in and see how they are. You will cut down on most of the wasted time it takes to “get to” meetings (even online), the time it takes to wait for everyone and the number of questions or thoughts that could be messaged instead. – Jen Croneberger, JLynne Consulting Group
